[{"data":1,"prerenderedAt":200},["ShallowReactive",2],{"guide:\u002Finternal\u002Faccess\u002Fremove-someones-access":3,"related:\u002Finternal\u002Faccess\u002Fremove-someones-access":191},{"id":4,"title":5,"audience":6,"body":7,"canonical_url":168,"collection":169,"description":170,"extension":171,"feature_flags":172,"is_draft_preview":173,"legends":174,"meta":175,"navigation":176,"order":177,"path":178,"reading_minutes":162,"related":179,"seo":182,"slug":183,"status":184,"stem":185,"tour_ids":186,"type":188,"updated_at":189,"__hash__":190},"guides\u002Finternal\u002Faccess\u002Fremove-someones-access.md","Remove someone's access","internal",{"type":8,"value":9,"toc":160},"minimark",[10,14,19,29,33,104,108,127,131,144,154],[11,12,13],"p",{},"Access can come through several paths at once: a direct grant, a team, an inherited folder role, an organisation-wide default. Removing someone properly means closing every path and then checking the result, which takes a minute with the Access tab.",[15,16,18],"h2",{"id":17},"before-you-start","Before you start",[20,21,22,26],"ul",{},[23,24,25],"li",{},"You are an owner of the project; removing someone from the organisation needs an organisation admin.",[23,27,28],{},"Know what you want to achieve: out of one folder, out of the project, or out of the organisation.",[15,30,32],{"id":31},"steps","Steps",[34,35,36,48,63,70,93],"ol",{},[23,37,38,39,43,44,47],{},"For one folder or file, open its ",[40,41,42],"strong",{},"⋮ › Permissions"," panel in ",[40,45,46],{},"Files",", find the person or team and clear their role. Remember that a grant placed directly on a file inside the folder stays; check the files if any were shared individually. External groups only appear in the panels of Dataroom folders and files; to take a group out of the room entirely, use the group itself (step 4).",[23,49,50,51,54,55,58,59,62],{},"For a whole project, open ",[40,52,53],{},"Teams › People with access",", select the person, use the remove icon (",[40,56,57],{},"Remove user from project","), then confirm with ",[40,60,61],{},"Remove",". This clears their own direct grants on the project and everything inside it.",[23,64,65,66,69],{},"Then check their teams. Removing from the project does not take them out of an internal team that still holds access. Open each team's ",[40,67,68],{},"Members"," tab and remove them there, or clear the team's role if the whole team should lose it.",[23,71,72,73,75,76,79,80,83,84,87],{},"For a buyer, open the external group's ",[40,74,68],{}," tab, select ",[40,77,78],{},"⋮ › Remove"," on their row and confirm. Their portal access ends at once and their NDA acceptance is cleared; adding them again later means accepting the NDA again. To pause a whole buyer organisation, switch the group's ",[40,81,82],{},"External access"," off instead. This also clears every group member's NDA acceptance, so each of them accepts the NDA again when you switch access back on.",[85,86],"br",{},[88,89],"img",{"alt":90,"src":91,"title":92},"Removing an external user from a group","\u002Fmedia\u002Fremove-someones-access\u002Fremove-external-user.png","Removal takes effect as soon as you confirm.",[23,94,95,96,99,100,103],{},"For someone leaving the company, an organisation admin selects the trash icon on their row under ",[40,97,98],{},"Profile › Teams & People"," and confirms with ",[40,101,102],{},"Remove User",". This ends their access to every project in the organisation.",[15,105,107],{"id":106},"check-the-result","Check the result",[11,109,110,111,114,115,118,119,122,123,126],{},"Open ",[40,112,113],{},"People with access",". The person is no longer listed, or their row shows no remaining rights under ",[40,116,117],{},"All resources",". Their history stays in ",[40,120,121],{},"Analytics"," and in each document's ",[40,124,125],{},"Access History",".",[15,128,130],{"id":129},"if-something-goes-wrong","If something goes wrong",[132,133,135],"problem",{"title":134},"They still see a folder",[11,136,137,138,140,141,143],{},"Find the remaining path: select them under ",[40,139,113],{},", switch to ",[40,142,117],{}," and hover the dashed role to see where it is inherited from, then clear it there. Changes take effect within seconds, in rare cases up to a minute; someone who already has a document open keeps it until they reload.",[132,145,147],{"title":146},"You cannot remove a team member",[11,148,149,150,153],{},"They are the team's last owner, or the team includes all organisation members indirectly. Assign another owner, or switch ",[40,151,152],{},"Include all organization members"," off, then remove them.",[132,155,157],{"title":156},"A downloaded file is out of your control",[11,158,159],{},"Removal stops new views and downloads. Files already downloaded remain with the person; the watermark and password on downloaded PDFs are the protection that still applies.",{"title":161,"searchDepth":162,"depth":162,"links":163},"",2,[164,165,166,167],{"id":17,"depth":162,"text":18},{"id":31,"depth":162,"text":32},{"id":106,"depth":162,"text":107},{"id":129,"depth":162,"text":130},"https:\u002F\u002Fdocs.vdr.valutico.dev\u002Finternal\u002Faccess\u002Fremove-someones-access","access","Take a colleague or a buyer out of a project or the organisation, and make sure no other path still lets them in.","md",[],false,{},{},true,3,"\u002Finternal\u002Faccess\u002Fremove-someones-access",[180,181],"check-what-someone-can-see","how-access-works",{"title":5,"description":170},"remove-someones-access","published","internal\u002Faccess\u002Fremove-someones-access",[187],"teams","task","2026-09-29T13:21:45+02:00","ew7xqZpDzr7TySDdj1TNDGwHANLz2LVwJi7Zr92was8",[192,196],{"title":193,"description":194,"path":195,"audience":6,"slug":180},"Check what someone can see","Read the Access tab of a team or a person to see exactly which folders and files they can open, where each right comes from, and look at the room through their eyes.","\u002Finternal\u002Faccess\u002Fcheck-what-someone-can-see",{"title":197,"description":198,"path":199,"audience":6,"slug":181},"How access works","The three layers that decide what a person can see and do, how a grant on a folder flows to everything inside it, and why external groups follow different rules.","\u002Finternal\u002Faccess\u002Fhow-access-works",1790706827622]