[{"data":1,"prerenderedAt":310},["ShallowReactive",2],{"guide:\u002Finternal\u002Faccess\u002Fcheck-what-someone-can-see":3,"related:\u002Finternal\u002Faccess\u002Fcheck-what-someone-can-see":301},{"id":4,"title":5,"audience":6,"body":7,"canonical_url":274,"collection":275,"description":276,"extension":277,"feature_flags":278,"is_draft_preview":279,"legends":280,"meta":285,"navigation":286,"order":268,"path":287,"reading_minutes":288,"related":289,"seo":292,"slug":293,"status":294,"stem":295,"tour_ids":296,"type":298,"updated_at":299,"__hash__":300},"guides\u002Finternal\u002Faccess\u002Fcheck-what-someone-can-see.md","Check what someone can see","internal",{"type":8,"value":9,"toc":266},"minimark",[10,19,24,38,42,194,201,205,211,215,226,242,254],[11,12,13,14,18],"p",{},"Before a buyer opens the room, and whenever someone asks \"can they see this?\", check it rather than reason about it. Every team and every person has an ",[15,16,17],"strong",{},"Access"," tab that lists what they can open and lets you change it on the spot, and two preview features show the room as they see it.",[20,21,23],"h2",{"id":22},"before-you-start","Before you start",[25,26,27,31],"ul",{},[28,29,30],"li",{},"You are an owner of the project, or an organisation admin. Others do not see the access tabs.",[28,32,33,34,37],{},"Open the project's ",[15,35,36],{},"Teams"," page.",[20,39,41],{"id":40},"steps","Steps",[43,44,45,91,137,158,165],"ol",{},[28,46,47,48,51,52,55,56,59,60,63,64,63,67,63,70,73,74,77,78,81,82,85],{},"For a team or external group, select it in the list and open its ",[15,49,50],{},"Permissions"," tab, called ",[15,53,54],{},"Data room access"," on an external group. Every folder and file the team can open is listed with its ",[15,57,58],{},"Role"," and its capabilities: six for a team, four for an external group (",[15,61,62],{},"Can download",", ",[15,65,66],{},"No watermark",[15,68,69],{},"No password",[15,71,72],{},"View unredacted","). Switch the view between ",[15,75,76],{},"Workspace"," and ",[15,79,80],{},"Dataroom","; buyers only ever see the Dataroom.",[83,84],"br",{},[86,87],"img",{"alt":88,"src":89,"title":90},"An external group's Data room access tab listing the folders it can open","\u002Fmedia\u002Fcheck-what-someone-can-see\u002Fgroup-access-tab.png","The list starts with the items the group has access to; the filter switches to all resources.",[28,92,93,94,96,97,100,101,104,105,77,107,109,110,113,114,117,118,120,121,125,126,129,130,132],{},"For a person, switch the left panel from ",[15,95,36],{}," to ",[15,98,99],{},"People with access"," and select them. A header shows their name, an ",[15,102,103],{},"Internal"," badge for a colleague, their organisation role and their email. Below it you can search, switch between ",[15,106,76],{},[15,108,80],{},", and choose ",[15,111,112],{},"With access"," or ",[15,115,116],{},"All resources"," from the funnel menu next to ",[15,119,58],{},". The top row stands for the whole Workspace or Dataroom, and the folders and files follow, now for that one person: rights they hold through a team, rights inherited from a parent folder, and rights granted to them directly. If they hold nothing below the top row, the list reads ",[122,123,124],"em",{},"No folder or file grants yet — grant access to the entire view above, or share specific folders from Files.",", with ",[15,127,128],{},"Show all resources"," to open the whole tree.",[83,131],{},[86,133],{"alt":134,"src":135,"title":136},"People with access with one colleague selected and their matrix shown","\u002Fmedia\u002Fcheck-what-someone-can-see\u002Fpeople-with-access.png","Internal users and external users are listed in separate sections.",[28,138,139,140,143,144,147,148,151,152,154,155,157],{},"Read the markers. A solid role is a ",[15,141,142],{},"direct grant"," on that row and can be changed here. A dashed role is ",[15,145,146],{},"inherited"," from a parent folder or a team; hover it to see the source. A folder listed with ",[15,149,150],{},"No role"," is there only because something inside it is shared. Select the funnel icon next to ",[15,153,58],{}," and choose ",[15,156,116],{}," to see the whole tree, including what they cannot open.",[28,159,160,161,164],{},"Change what you need to. Set a role, tick a capability, or use the trash icon on a row to revoke that row's direct capability grants; the base role stays until you change it. Inherited rights cannot be revoked here; change them where they were granted. For an external user the matrix is read-only, because their access is the group's: select ",[15,162,163],{},"Manage external team"," to change it there.",[28,166,167,168,170,171,174,175,178,179,182,183,186,187,189],{},"Look through their eyes. On the project's own ",[15,169,50],{}," panel, opened from ",[15,172,173],{},"⋮ › Permissions"," on its card under ",[15,176,177],{},"Projects",", the eye icon next to a colleague's row starts ",[15,180,181],{},"View as",", a read-only view of the project as that person, with a banner at the top; ",[15,184,185],{},"Exit"," ends it. For an external group, the eye icon on the group opens the Deal Portal in a new tab exactly as that group sees it.",[83,188],{},[86,190],{"alt":191,"src":192,"title":193},"The Deal Portal preview of an external group in a new tab","\u002Fmedia\u002Fcheck-what-someone-can-see\u002Fpreview-as-group.png","Preview as group shows the buyers' folders and nothing else.",[11,195,196,197,200],{},"Members and admins see every colleague. Guests see only the people in teams they belong to. Members of an external group see only their own group. ",[15,198,199],{},"Preview as group"," shows the buyers' view including which names, if any, appear in it.",[20,202,204],{"id":203},"check-the-result","Check the result",[11,206,207,208,210],{},"The matrix lists exactly the folders and files you expect, with the right roles and capabilities, and the preview shows the same. If a folder appears with ",[15,209,150],{},", the group cannot open the folder itself, only the items inside it that were shared.",[20,212,214],{"id":213},"if-something-goes-wrong","If something goes wrong",[216,217,219],"problem",{"title":218},"A folder shows in the matrix but the buyer says they cannot open it",[11,220,221,222,225],{},"Check the ",[15,223,224],{},"External access"," toggle on the group and the data room's state. A group's rights take effect only once the group is active and the data room is published. A newly granted right can also take up to a minute to show; ask them to reload.",[216,227,229],{"title":228},"A buyer is refused permission after accepting the NDA",[11,230,231,232,235,236,238,239,241],{},"The portal shows ",[122,233,234],{},"You don't have permission to view this content"," because the group has no role on anything in the Dataroom. Open the group's ",[15,237,54],{}," tab and give it a role on the folders it should see, or on the whole ",[15,240,80],{}," row at the top.",[216,243,245],{"title":244},"Someone still sees a folder you cleared",[11,246,247,248,250,251,253],{},"They hold another path to it: a team they belong to, an inherited role from a parent folder, or a direct grant on a file inside. Open their row under ",[15,249,99],{}," with ",[15,252,116],{}," to find it.",[216,255,257],{"title":256},"View as is not offered",[11,258,259,260,262,263,265],{},"It is available to project owners only, on other people's rows, and only in the project's own ",[15,261,50],{}," panel, not in the panel of a folder or file. Use ",[15,264,99],{}," for the same information.",{"title":267,"searchDepth":268,"depth":268,"links":269},"",2,[270,271,272,273],{"id":22,"depth":268,"text":23},{"id":40,"depth":268,"text":41},{"id":203,"depth":268,"text":204},{"id":213,"depth":268,"text":214},"https:\u002F\u002Fdocs.vdr.valutico.dev\u002Finternal\u002Faccess\u002Fcheck-what-someone-can-see","access","Read the Access tab of a team or a person to see exactly which folders and files they can open, where each right comes from, and look at the room through their eyes.","md",[],false,{"group-access-tab":281,"people-with-access":284},[282,283],"Data room access tab","With access \u002F All resources",[99,283],{},true,"\u002Finternal\u002Faccess\u002Fcheck-what-someone-can-see",4,[290,291],"how-access-works","remove-someones-access",{"title":5,"description":276},"check-what-someone-can-see","published","internal\u002Faccess\u002Fcheck-what-someone-can-see",[297],"teams","task","2026-09-29T13:21:45+02:00","JNQzVVzCXOtTlprR19sf7rcOE-Zk41PQSheDmEyBnS8",[302,306],{"title":303,"description":304,"path":305,"audience":6,"slug":290},"How access works","The three layers that decide what a person can see and do, how a grant on a folder flows to everything inside it, and why external groups follow different rules.","\u002Finternal\u002Faccess\u002Fhow-access-works",{"title":307,"description":308,"path":309,"audience":6,"slug":291},"Remove someone's access","Take a colleague or a buyer out of a project or the organisation, and make sure no other path still lets them in.","\u002Finternal\u002Faccess\u002Fremove-someones-access",1790706827619]